INTERNET OPTIONS

www.wetravel.net provides real time, on-line reservations and registrations 24 hours a day, 7 days a week.

With W.E. Travel's Internet Reservation Services, a sophisticated self-booking tool available only from W.E. Travel, union clients have the flexibility of making their own travel and meeting reservations at any time of the day or night. For union travelers and meeting planners who want the flexibility of making their own travel arrangements and requests without losing the security of working through an agency they know and trust, W.E. Travel's Internet Booking Facility is the solution.

When the union delegate makes a reservation through www.wetravel.net, the information is automatically relayed to W.E. Travel for quality control and ticketing. This connection allows us to utilize the complete range of W.E. Travel, Galileo International and Events International's products to coordinate and synchronize information from the traveler just as if the booking was originated by a counsellor over the phone. This level of quality control and travel agency integration in a self-booking tool is unparalleled in the industry.

On-Line, Real Time Airline Reservations
(*available May 01, 2000)

When connected to www.wetravel.net, the union traveler has access to the complete Galileo global travel databases, comprising constantly-updated information on the schedules and reservation information of over 500 airlines, 40,000 hotel properties, 44 rental car companies around the world plus the added benefit of all "private fares" negotiated by W.E. Travel and your union for discounted air travel, hotel stays and car rentals. This means thousands of route and fare combinations can be compared in real time, giving travelers the best choices and optimal routes for their needs.

Best of all your W.E. professional travel counsellor is still there, supporting you by quality controlling the file, adding valuable reporting information, ticketing and enforcing your union travel policies and procedures.

On-Line, Real Time Hotel, Meeting and Convention Reservations & Registrations

W.E. Travel can process delegate travel and hotel accommodations directly from the internet. To do this, W.E. Travel uses a standard HTML form with Java scripts to accept data. This data can include contact details, registration type, social functions, workshops and sessions, optional functions and a tour, accommodation, travel and transfers, notes and payment details.

After the delegate completes the form, all information is validated. If the form has been completed correctly, the delegate is given an Internet Receipt Number and is emailed a letter confirming that their reservation has been processed. The data is then encrypted using a 128-bit key and forwarded to our travel professionals.

The travel counselor can download new registrations at any time. W.E. Travel will sort the incoming registrations into the correct conference (you will see we have multiple conferences ongoing) and preview a list of new delegates. At the press of a button, W.E. Travel will load all the reservations into the database, stopping only if availability limits have been reached.

Plan your Meeting or Convention On-line

As with delegates, meeting planners and convention coordinators can reserve city convention centers, receive multiple hotel bids, secure function space and benefit from the massive buying power of Canada's unions through the Internet.

Meeting planners can submit requests and preferences, then concentrate on the conference details and attendees while W.E. Travel handles the run around of location details. Meeting planners can submit as much detail they wish and choose only the services they require for each meeting or convention. This information is loaded into W.E. Travel's Events International software and secure web pages are created for your delegates or a private page for only conference organizers and selected colleagues.

Once the meeting data has been collected, W.E. Travel has the ability to extract the information required to prepare multiple hotel rooming lists, updated alphabetic attendance reports, conference summary reports and secure web page reports for the organizers.

W.E. Travel can also generate confirmation e-mail to each delegate to confirm that his reservation has been completed. In a recent trial of the system, 800 accommodation, function attendance and optional tours were downloaded. They were electronically distributed to 3 separate conventions, quality controlled and processed by our travel professionals. From start to finish, this entire process took only three hours.

Personalized Confirmation E-mails and Faxes

The merge letter facility provided by W.E. Travel can print letters, fax letters and e-mail letters. E-mailing personalized letters to delegates, speakers, exhibitors, sponsors and potential attendees is a fast and cost effective way of communicating and can be customized to include any information you wish your delegate to receive.

On-Line Reports as Web Pages

W.E. Travel can customize a suite of reports and lists and regularly post these to a secure, private Internet Web page. Clients and committees can be given a password to access these reports and can preview or print them. Confidentiality is maintained and meeting managers are saved the time and cost of contacting our offices and have access to all reports 24 hours a day, 7 days a week. This is especially useful when dealing with nationwide or international committee members and clients. The conference organizer has complete control over the information provided. W.E. Travel creates the lists and reports with you, with the information and breakdown you require as Web Pages. These files simply need to be copied to the conference Web site and they are ready to use.

Internet Security

W.E. Travel offers a high security environment to delegates. Firstly, all communication between the delegate and the W.E. Travel server is encrypted using a Secure Socket Layer (SSL) provided by Verisign. Once the delegate presses the SUBMIT or REGISTER ME button, their data is then encrypted using a proprietary 128-bit encryption program developed by The System Works (TSW). TSW is at the leading edge of internet banking technology and real time online banking transactions. They have a number of financial institutions as clients and are experts at security and encryption software. This encrypted information is forwarded to the conference professional and loaded into W.E. Travel. Once loaded at W.E. Travel, it is then decrypted using a unique key. Only the conference organizer that the data is intended for is able to decrypt it.

Many large unions use the W.E. Travel secure server for their online travel, accommodation reservations and conference registrations, including the Canadian Union of Public Employees National and Ontario Division, Communication, Energy and Paperworkers Nation Union, IWA Canada, Canadian Football League Player's Association, B.C. Government and Service Employees' Union, Office and Professional Employees' Union Local 378 and the Public Service Alliance of Canada.

How it Works

• Step 1

  Delegates view Travel, Accommodation and Registration (optional) information at www.wetravel.net or your own web site.

• Step 2

  Delegate presses "Online Registration Form" and is transferred to the W.E. Travel Secure Server using SSL encryption to encrypt all key strokes from the delegate's keyboard to the W.E. Travel Server.

• Step 3

  The delegate completes the Online Registration Form

• Step 4

  The information completed on the form is sent to the Data Encryption Program. This program first verifies all data then encrypts it using a 128bit Banking Level encryption program.

• Step 5

  The encrypted data is then sent in an e-mail to W.E. Travel.

• Step 6

  A reservation and/or registration number is immediately provided to the delegate confirming that their reservations have been received and are being processed by a W.E. Travel professional. The Reservation Receipt number is also quoted in an e-mail or fax confirmation letter as a reference for the delegate.

• Step 7

  The encrypted e-mail is downloaded into W.E. Travel and decrypted.

• Step 8

  The information is loaded into our W.E. Travel databases.

• Step 9

  A confirmation letter is e-mailed or faxed to the delegate detailing all the options selected.